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Blank Invoice Template
Download a blank invoice as a PDF, print it and fill it in by hand. Choose US Letter or A4 and how many item rows you need. Prefer typing? Fill it in below and the totals are worked out for you.
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Download a blank invoice
Prefer to type it? Fill it in below and the totals are worked out for you.
Or fill it in online
| Subtotal | $0.00 |
| Total | $0.00 |
$0.00 balance due
Nothing you type is uploaded. The PDF is made in your browser, with no watermark. This is a template for your records, not tax or legal advice.
How the blank invoice works
On a hand-filled invoice, work out each line as quantity × price, add the lines for the subtotal, add tax on the subtotal (subtotal × tax rate), then take off anything already paid to get the balance due. The online generator below does the same sums for you.
| Rows | Good for |
|---|---|
| 8 | A quick job with one to three items |
| 12 | A typical small job |
| 16 | A job with a longer list of parts and labor |
| 20 | A long list, such as a full month of work |
| Blank printable PDF | Fill in online | |
|---|---|---|
| You need | A printer and a pen | A phone or computer |
| Math | You add it up by hand | Done for you |
| Tax and balance | You work them out | Worked out and shown |
| Best when | You write invoices on site | You want a typed copy to email |
Worked example: adding up a hand-written invoice
- Line 1: 3 × $25.00 = $75.00. Line 2: 1 × $40.00 = $40.00. Line 3: 2 × $1.75 = $3.50.
- Subtotal: $75.00 + $40.00 + $3.50 = $118.50.
- Tax at 6%: $118.50 × 0.06 = $7.11.
- Total: $118.50 + $7.11 = $125.61.
- The customer already paid $50.00, so the balance due is $75.61.
Common questions
How do I fill out a blank invoice by hand?
Write your business details and the client's, the invoice number and the dates. Add one line per item with a description, quantity and price, and work out each amount. Add the amounts for the subtotal, add tax, take off any payment already received, and write the balance due.
What should I write on a blank invoice?
Your name and contact details, the client's name, a number that never repeats, the date and the due date, what you did or sold with prices, the total, and how to pay.
Can I print a blank invoice at home?
Yes. Download the PDF and print it on regular paper. Pick US Letter or A4 to match your printer. The lines are dark enough to write on in pen.
How many rows do I need?
Eight rows is enough for most quick jobs, twelve for a typical job, and sixteen or twenty if you list many items. The table above shows what each is good for.
Is a blank invoice template the same as a fillable one?
No. A blank one is for writing by hand. For a typed copy, use the online generator on this page: it adds up the lines, works out tax and the balance, and downloads a PDF.
Does the blank invoice have a watermark or my data on it?
No. It has no watermark and no data, only labels and empty lines. It is made in your browser, so nothing is uploaded.
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This tool makes an invoice for your records and your clients. It is not tax or legal advice and it does not create an official e-invoice for any tax authority. Check the rules where you work.