# Simple Invoice Template

> Make a plain invoice in about a minute: your name, the client, the items and one optional tax rate. The total is worked out for you and you download a clean PDF. No signup, no watermark, and nothing is uploaded.

Canonical: https://receiptscanner.co/tools/simple-invoice-template
Updated: 2026-10-27 · Sources re-checked by: 2027-04-27

This is a free interactive calculator that runs in the browser. Nothing you type is stored or sent. Results are estimates.

## How it works

Each line is quantity × price. The subtotal is the sum of the lines. If you enter a tax rate, it is charged on every item: tax = subtotal × rate. Total = subtotal + tax. There are no discounts, deposits or per-item tax boxes here, which keeps the form short. For those, use the full invoice generator.

**The seven things a simple invoice needs**

| Part | Example |
| --- | --- |
| Your name or business | Maria Lopez Photography |
| The client | Acme Dental |
| Invoice number | INV-0001 |
| Date | Oct 27, 2026 |
| What you did, with prices | Photo editing, 3 hours × $40 |
| The total | $157.50 |
| How to pay | Bank transfer, Zelle or check |

**Simple invoice or the full generator?**

| You need | Use |
| --- | --- |
| One tax rate on everything, or no tax | This simple invoice |
| Tax on some items only | The full invoice generator |
| A deposit, a discount or payments already received | The full invoice generator |
| A logo or a signature | The full invoice generator |

## Worked example: a two-line invoice with 5% tax

1. Photo editing: 3 hours × $40 = $120.00.
2. Prints: 2 × $15 = $30.00.
3. Subtotal: $150.00.
4. Tax at 5% on everything: $7.50.
5. Total: $157.50.

## FAQ

### What is the simplest way to make an invoice?
Write who it is from and to, give it a number and a date, list what you did with prices, add the total and say how to pay. This page does the adding up and gives you a PDF.

### What can I leave out of a simple invoice?
For a small, one-off job you can leave out purchase order numbers, discounts, deposits, logos and long notes. Keep the parts in the table above.

### How do I add tax on a simple invoice?
Type the tax rate. It is charged on every item. Leave it empty if you do not charge tax. If only some items are taxable, use the full invoice generator.

### Do I need an invoice number?
Yes. A number that never repeats makes the invoice easy to find and match to a payment. Start at INV-0001 and count up.

### When should I use the full invoice generator instead?
When you need tax on some items only, a discount, a deposit or earlier payments, a logo, or a signature.

### Can I use this for a one-off job?
Yes. It is made for that. Nothing is saved unless you tick the box to remember your business details on your own device.

## Sources


This tool makes an invoice for your records and your clients. It is not tax or legal advice and it does not create an official e-invoice for any tax authority. Check the rules where you work.